Comprehensive legalisation of foreigners' employment

With a consultation. We check whether the employee has the right to work in Poland, determine whether a work permit, a declaration (oświadczenie) or a notification (powiadomienie) is needed, and explain the employer's obligations. The consultation takes place online or at our office in Poznań.

When an entrepreneur intends to employ a foreigner who does not have an independent right to work in Poland and cannot use another procedure provided for by law, e.g. a declaration or a notification.

The waiting time depends on the competent voivodeship office, the completeness of the documentation and the circumstances of the case. Under the general rules of administrative procedure, cases should, as a rule, be dealt with within one month, and particularly complex ones within two months. In practice, the proceedings may take longer.

It depends on the nature of the change. If only the job title changes but the duties remain the same, a new permit is, as a rule, not required. If the foreigner is to do different work or the scope of their duties changes significantly, a new permit is usually required.

Among other cases, when the foreigner is a member of the management board of a company registered in the KRS (National Court Register), manages the affairs of or represents a limited partnership or a limited joint-stock partnership, or acts as a commercial proxy (prokurent). The obligation depends, among other things, on how long the function is performed and on the foreigner's individual situation.

The declaration on entrusting work (oświadczenie o powierzeniu wykonywania pracy) applies to citizens of Ukraine, Belarus, Moldova and Armenia. It can be entered in the register for a period of up to 24 months and applies to non-seasonal work. The foreigner must have a valid basis for legal residence in Poland.

As a rule, the employer submits the notification electronically via praca.gov.pl within 7 days of the start of work. A notification may also be required when the position, type of contract, pay or working hours change.

The declaration is a simplified procedure for citizens of Ukraine, Belarus, Moldova and Armenia, entered in the register for a period of up to 24 months. The notification is an electronic report of employment, used primarily for Ukrainian citizens entitled to work on this basis.

When they run a business in Poland and carry out orders or provide services abroad on their own. The A1 certificate issued by ZUS confirms that the entrepreneur is covered by the Polish social security system. Along with the A1, it is worth getting a European Health Insurance Card (EKUZ).